The need to adapt to remote work impacted a great many people all over the world these last few months. This situation, however, served as a direction in which managers could identify the opportunity to adapt their work to a simpler model, with less cost for the company in question while maintaining a high level of productivity from their collaborators.

Thus, while the home office becomes popular in the Brazilian market, it’s important to pay attention to the adaptations that ensure the quality of the work. Many of these points are not taken into consideration at the moment of changing a model, but they are essential, and make the everyday work of the team even better. 

Firstly, it’s important to ensure that the physical change from the office model is done correctly. To be sure that the items needed by the collaborators are distributed to their residences in an organized manner, that all the materials that won’t be used are safely stored until they are given a new destination.  This is essential for the continuity of the work and to preserve the company’s patrimony. It is essential to have quality certified storage with safe, professional operation.

After the structured move, it’s time to create the ideal ambiance for collaborators to work and be productive. What a good manager can guarantee, in this case, is quality of internet connection, one that can support videocalls, reproduction of vídeos, and heavier downloads. It’s also very important to provide computers with the ideal processing capacity for the work done by the team, never forgetting the security of the information, and helping the collaborator ergonomically.

Task and productivity softwares, such as Microsoft Teams and Trello, among other products, are great tools to help in a physically decentralized management. They organize and interconnect people, tasks, important documents and archives, helping the manager and the collaborators themselves to have an integral notion of what is being done daily.

The organization of a routine is also essential. It’s very important for the collaborators to maintain regular conversations with their workmates and superiors. This helps to integrate the work, ensuring that the relationship is not lost as time goes by. The collaborator also needs to prepare a silent and organized space in order to fulfill his daily work. This is an essential point for the creation of routine and for ensuring long term productivity. 

The events of these late months have accelerated an inevitable process in our times. We’ll be closer and closer to digital tools, and implementing them with calm, planning and organization is essential for success in the future.

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Historically, the periods that mark humanity deeply tend to have a reflex, in the long term, on the direction society takes with regard to production choices, concerns and decisions. Circumstances, these series of events that together change the context we live in, influence us for generations after they take place.

And the events taking place in this first semester of 2020 are memorable in that sense. A vast spectrum of the world market had to adapt to new work conditions in order to continue producing amidst the need for the quarantine.

This scenario, on a global scale, demonstrated the fragility of production. No matter how unique the situation we are facing, it brings symptoms we can mitigate. Can the adequacy of certain positions in the market, especially those of management, for remote work, for instance, become a reality for everyone?

This is a complex question. It’s about an adequacy that, if it happens, will drastically change the way diverse sectors of society work. Remote work has economic advantages for companies, since the investment in structure decreases.

Practice also shows that this model does not result in a decrease of productivity by collaborators. On the contrary, it tends to free time in everyone’s daily routine, which results in less work time and more leisure for other activities, such as sports and hobbies.

Does this mean that face-to-face work in management ambiences is ending? No. The answer will be given in the context of each company, with the possibility of adapting to the model, given the technological structure at hand, and the company’s reality. 

Technology leads to progress, but it’s always important to understand what we are doing with it, and how we can adapt it to our reality, in order to obtain the best for production at the moment.

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Many were caught by surprise when having to adapt their work routine to the domestic context. However, the home office is already a practice that has become more and more common in a world connected by the internet.

That is why there exist techniques developed by those used to working at home for producing better in an ambiance which we normally associate with rest and leisure. It all involves, at first, a large dose of discipline and willpower.

The first point is to maintain habits and a routine. Waking up at the usual time, taking a bath, getting dressed and having breakfast as if we were going to an office, is essential. It gives us the feeling that we are preparing for work, and creates concentration.

Waking up just before work, as well as working in pajamas, is very tempting. However, it doesn’t help in separating being at home from a working moment.

For those who have children at home, the challenge is great. How can you conciliate their routines with yours? In this case, it’s important to explain the situation to them, and tell them how important it is for them to collaborate in producing a harmonious atmosphere at home.

Anyway, you must give them some attention: teaching them an activity, or playing for a few minutes, as a pause in your work. If possible, use a room as an office. Keeping the ambiance as silent as possible is very important for focus and productivity.

Finally, add a routine of physical exercises to your daily tasks. It is an excellent way of generating endorphin, the hormone responsible for the feeling of well-being in the organism, and also serves as a way of relieving the natural tensions caused by confinement.

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